Financial Information

Refunds

Refund Policy

    Refunds will be deposited directly to the bank account provided by the student if the student has enrolled in direct deposit. If the student has not provided bank account information to the Office of the University Bursar, all refunds will be mailed to the student’s permanent address listed on Hokie SPA at the the time the refund is processed. Refund checks will NOT be distributed at the Bursar’s Office Customer Service windows. The student can receive the refund faster by having the refund deposited directly to a bank account. Please download the Accounts Payable Direct Deposit Form available on the Bursar’s website (http://www.bursar.vt.edu/forms/dd_auth.pdf) and submit it to the Office of the University Bursar, 150 Student Services Building, Virginia Tech, Blacksburg, VA 24061. If the student chooses not to have direct deposit, it is critical the permanent address listed on Hokie SPA is correct. Failure to do so will result in a delay in receiving the refund. Requests for replacement refund checks will not be accepted by the Bursar’s Office until 14 calendar days after the date the check was issued. The student will be required to request a refund check replacement form from the Bursar’s Office which will need to be completed, signed, and returned to the Bursar’s Office to initiate the replacement of a refund check. Delays in receiving a refund check can be avoided by providing the Bursar’s Office bank information for direct deposit.

Room and Dining Plan Refunds

    Students who leave the university during the first week of class and have a residence hall contract or a dining plan will forfeit $100 of their residence hall fee and $100 of their dining plan. Thereafter, the semester room and dining plan charge, less $100, will be apportioned over the first six weeks of the semester. The student will be charged a weekly rate for each week enrolled, plus the $100 forfeiture fee. A student who withdraws after the beginning of the seventh week of the semester will be charged the full room and dining plan rate.

    Students who purchase a declining balance dining plan will be charged a forfeiture fee of $100 during the first week. Beginning in week two and throughout the remainder of the semester, students will forfeit the base cost and will be refunded any unused dollars in the declining balance account.

    Unused cash Dining Dollar deposits will be refunded in total for meal plan holders. Students who have only Dining Dollar accounts and not a meal plan will receive the balance of all cash deposits minus $15. Questions concerning adjustments to room charges should be directed to Student Programs at (540) 231-2660. Questions concerning adjustments to meal plan charges should be directed to the Hokie Passport Office at 231- 5121.

Tuition Refund Policy

    The refund schedules below list the possible student refund. Depending on the course load, students may or may not be entitled to a refund for courses dropped after the last day to add courses for a term. Tuition refunds for resignations are based on the effective date of resignation as determined by the student’s college dean. If the student is planning to withdraw, resign, or reduce their course load, they should contact the Office of the University Bursar at (540) 231-6277 for refund information. If the student is receiving financial aid, they should contact their financial aid counselor prior to resigning or reducing their course load below full-time status.

Fall and Spring Semesters
  • The Academic Fee, Technology Fee, Capital Fee, and Comprehensive Fees are nonrefundable and no reduction will be made after the beginning of classes for resignations.

  • All refunds will be calculated from the official date of resignation, which may not necessarily be the last day of class attendance.

  • No refund will be granted for a resignation that occurred in a previous fiscal year.
Tuition Refund Table for Reduced Course Loads
Semester Class Day Student Refund
One through five 100% of Tuition and Fees
Six through eight 90% of Tuition ONLY
Nine through nineteen 50% of Tuition ONLY
Twenty through thirty-seven 25% of Tuition ONLY
After day thirty-seven 0%
Tuition Refund Table for Withdrawals & Resignations
Semester Class Day Student Refund
One 100% of Tuition and Fees
Two through eight 90% of Tuition ONLY
Nine through nineteen 50% of Tuition ONLY
Twenty through thirty-seven 25% of Tuition ONLY
After day thirty-seven 0%
Summer Terms
Tuition Refund Table for Reduced Course Loads
Semester Class Day Student Refund
One through three 100% of Tuition and Fees
Four through eight 50% of Tuition ONLY
Nine through fifteen 25% of Tuition ONLY
After day fifteen 0%
Tuition Refund Table for Withdrawals & Resignations
Semester Class Day Student Refund
One 100% of Tuition and Fees
Two through three 90% of Tuition ONLY
Four through eight 50% of Tuition ONLY
Nine through fifteen 25% of Tuition ONLY
After day fifteen 0%